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Maintenance Agreement Contracts

Phase 1
MAINTENANCE AGREEMENT SPECIFICATION

Maintenance Agreement Specification:
Development of a detailed Full Maintenance Agreement to direct the elevator maintenance contractor in the proper performance of maintenance on the vertical transportation equipment. The specification focuses on monthly preventative maintenance which is critical to extending the equipment's useful life. The specification will address repair and replacement items, parts' inventory, trouble call service, expected equipment performance levels, etc... Exhibits to the Maintenance Agreement Specification dictate required man-hours to be performed on each piece of equipment. Term of the Agreement to be determined by Owner.

Bidding Documents:
A package of bidding documents will be assembled to accompany the specification such as Request for Proposal, Instruction to Bidders, Bid Submission Form and Bidder's Qualification Statement. This package ensures an equitable and competitive bid process.

Phase 2
BID SOLICITION & NEGOTIATION PROCESS

Project Job Walk & Technical Inquiry:
A walk-through of the project is scheduled with the elevator company invitees to review the maintenance agreement in detail as well as provide an opportunity for the elevator service companies to visually examine the equipment.

Contractor Interviews:
Interview potential elevator service companies to review qualification and understanding of project. Analysis of Bids and Recommended Award of Contract:
Organize and develop a spreadsheet of the results of the bids submitted by the elevator service companies. Provide a written report of the bid results and, if desired, offer our recommendation for the award of contract.


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